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Section:  Operator Guide
Topic:  Adding a Part to DoveTrack

Procedure Number:  09-108



Summary

This guide will provide you with step-by-step instructions on how to add a Part to DoveTrack.



Prodecure

There are three steps to Adding a Part to DoveTrack:
1. Access the Part Master
2. Guidelines
3. Add a Part




1. Access the Part Master

  • To open the Part Master, click on "Utilities"
  • Click on "Parts"
  • Click on "Part Master"
    See figure 1.

Figure 1.



  • The Part Master Window will open See figure 2.
  • To add a part, click on "Add Part"


Figure 2.


2. Guidelines

  • Use the guidelines to the right for completing the required information for adding a part.


Field Name

Field Description

Maximum number of characters

Numeric / Valid Input

Part Number


40

Alpha String

Description


40

Alpha String

Cell Size

Single character designation of what size locations a part should be assigned. This must correspond to the cell sizes in the location table.

1

Alpha String

Pref Code

Single character designation further limiting the locations to which a part may be assigned. Usually designates position rather than size.

1

Alpha String

Pref Zone

Number indicating zone. A part may be stored in more than one zone. There must be a one and only one Part Master record for each part/zone combination.

2

1-99

Max Cell Quantity

Maximum number of pieces to put in a single location

9

Number

Unit of Measure

The base unit by which a part is normally stocked  (e.g EA, DZ.)

4

Alpha String

Storage Rule

T (Topoff) - DoveTrack will add to an existing location.
F (FIFO) - DoveTrack will always find an empty location for each new stocking transaction.
N (NoSplit Topoff) - DoveTrack will topoff an existing location only if the entire stocking quantity can fit into the existing location.

1

T,F,N

Replen Trigger for Zone

Minimum quantity allowed before a part must be replenished from stock in secondary zone.

9

Nunber

Pieces per Case

Number of items in a case. Used if full cases are to be picked from secondary zone and individual pieces from

9

Number

Multiple Sec Parts in Loc

Flag specifying whether a single location may contain more than one secondary part number. The interpretation of the seondary part number is implementation specific.

N/A

Yes / No

Expiration Sensitive

Flag specifying whether expiration dates should be tracked for this part. If so, an expiration date must be provided whether the part is brought into the system. To keep expiration dates from being comingled in a location, expiration sensitive parts should have storage rule set to F (FIFO).
For expiration sensitive parts, the oldest stock is allocated for picking.

N/A

Yes / No

Pick Fence Qty

Smallest pick for part that may be made from carousel if an order quantity exceeses this values, the pick is made from a bulk location. May be turned off by setting the value to 0.

9

Number

Zone Max Qty

Maximum quantity of part in this zone

9

Number

Secondary Zone Flag

If true, indicates that this is the secondary sone. ??

N/A

Yes / No

Lot_Controlled

Flag spcifying whether lot numbers should be tracked for part. If so, lot numbers must be provided whenever part is brought into the systems. Lot numbers are not mixed in a single location.

N/A

Yes / No

Pieces Weight

Weight of a single pick unit

5.6

Number

Pieces Weight UOM

Unit of Measure for the Piece Weight

 

 

No Topoff Days

Number of days for which the location may still be topped off. After this period has elapsed, inventory will no longer be added to a location.

4

Number


3. Add a Part

  • Using the Guidelines above input the part information into the Add Part Number window (See figure 3.)
  • When all information has been entered press "Add a Part and Exit" to save the new part data.

    Note: You may use the Check button to be sure there is no conflicting data before you add and save the Part.

  • You can cancel without saving the data by clicking the "X" in the top right of the Add Part Number window.

Figure 3.

Notes

If either Max Cell Qty or Zone Max Quantity are zero, DoveTrack cannot stock automatically, you must use Hot Stock Manual location selection.

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